Nursery Placements

5.1 Absences for sickness, holidays, field trips, sabbaticals, student vacation – will be charged at full rate.  For longer periods of absence (fieldwork, sabbatical) parents can give 2 months’ notice to leave and reapply to join the waiting list. In exceptional circumstances, parents may write to the Head of Childcare Services. 

5.2 Parents must give at least 2 months’ written notice to both Childcare Services and the nursery provider (Montessori Schools require at least a term’s notice) if they wish to leave or reduce their days at nursery. 
This applies to all nursery settings, including University placements in community nurseries.  It is not acceptable for parents to give notice verbally to nursery staff. 

5.3 If you terminate your employment with the University, you must inform Childcare Services at least two months in advance.  If Childcare Services becomes aware of an employee leaving the University who has not already notified them with this information Childcare Services will write to the parent to inform them that they are no longer eligible for provision and that two months’ notice will be applied.  Parents will be liable for full fees throughout the notice period and it will be at the discretion of Childcare Services as to whether they will be able to access the nursery.

5.4 Student parents with children placed in nurseries are required to send a copy of their enrolment certificate at the start of each academic year to re-confirm eligibility.  Students who wish to either join the waiting list and/or retain a placement whilst suspending their studies must contact Childcare Services to make them aware of this intention.  The following policy regarding students with suspended status should also be considered: https://www.ox.ac.uk/students/welfare/childcare?wssl=1

5.5 Ad hoc/extra nursery sessions are not available within University placements.   Parents wanting these may wish to approach community nurseries to arrange such on a private basis.

In exceptional circumstances parents requiring an extra session can apply to Head of Childcare Services. Exceptional circumstances are classed as follows:

-         Death of family member/close relative

-         Serious illness of parent/main carer

-         Other exceptional family circumstances

Exceptional circumstances do not include situations that can be reasonably planned for in advance:

-         Attending a work meeting/event on a non-working day

-         Partner working away

-         Moving house

-         Other childcare arrangements failing – i.e. childminder/nanny on holiday