Space Information

The Information Management team maintains floor plans and space information for each University building, including:

  • A unique space number for each space within the building
  • The size of each space
  • A space type designed by principal activity
  • Allocated department

Space information is used for a number of purposes both within and outside the University:

The University's estate is constantly changing and the team undertakes regular audits to maintain the accuracy of its records. Departments are also responsible for advising Estates Services of inaccuracies or changes to room layouts or space usage – contact the team.

Space numbers

The University has a standardised room numbering system which is used to identify all spaces within a building.  This includes all rooms whether occupied or not, riser spaces, lifts, and circulation space.  The team is responsible for issuing space numbers for new buildings and for any revisions to existing space numbering following major refurbishments and reconfigured space. This ensures that standard numbering protocols are applied across the estate for recording, reporting and charging purposes.

Departments are expected to mark clearly all doors leading to numbered spaces, to enable the speedy location of reported faults, the consistent labelling of assets, the zoning of alarm systems, and the recording of asbestos.

Space Numbering Procedure (25kb)

General arrangement drawings

The team maintains CAD format drawings of all University buildings, undertaking site surveys to capture physical alterations, checking received drawings against completed works, and commissioning full measured surveys of sites or buildings if necessary.