Induction procedures

Induction procedures

A carefully planned induction will help the Administrator to settle quickly into the Department and understand its ethos and culture. Where possible, this should be achieved through a structured handover from the previous Administrator. However, in most cases the Head of Department would introduce the new Administrator to the department and to any other Heads of Associated Units for whom the Administrator has responsibilities. In addition the DAP Officer (contact details) will introduce key university personnel (see below).

The Head of Department, together with the Divisional Secretary, should identify an appropriate mentor for the Administrator before he/she commences employment. Guidance on good mentoring practice is available from the Oxford Learning Institute.

Within the first two weeks, the Head of Department should discuss the following with the Administrator:

  •  The strategic vision for the department
  •  Immediate and long-term departmental objectives
  •  Preferred working arrangements
  •  Matters delegated to the Administrator and those retained by the Head of Department
  •  Financial or other limitations

Objectives and training and development for the Administrator should be agreed within the first month, using forms A and C. Furthermore, the DAP Officer will meet with the new Administrator to discuss any  further training and/or professional development needs.

The DAP Officer should introduce the new Administrator to key contacts within the University, such as, Personnel Services, Finance Division, Research Services, Estates Directorate, and Safety Office.

The key elements of the induction process are outlined in the checklist.

Linking procedures to departmental objectives

Each department should have a strategic plan including objectives for the department as a whole. Much of the success of this plan will depend on its Administrator. Therefore, the strategic plan should inform specific objectives for the Administrator.