Retirement is when an employee leaves work to take their pension.  Employees may choose to retire, in accordance with the Rules of the pension scheme to which they belong, or, in certain circumstances, the University may request them to retire, in accordance with university policy.


Guidance on retirement as it applies to different groups of staff is available on:

Retirement for University support staff

  • all in grades 1-5 on support staff contracts

Retirement for academic-related staff at grades 6 and 7

Retirement for academic and academic-related staff at grades 8 and above

  • professors, readers, associate professors
  • language tutors and others on academic contracts below grade 6
  • all other staff on grades 8 to 10, ALC6 and RSIV, and clinical academic and research grades

Employees who were assimilated to academic-related grades, while retaining elements of support staff contractual terms (so-called ‘hybrid’ contracts) have contracts that entitle them to be treated, for retirement purposes, as support staff.  If in doubt, advice should be sought from the appropriate HR Business Partner

Flexible retirement

  • a scheme allowing, with University approval, a mixture of retirement and continuity at work

Notifying the Pensions Office of employees retiring

When departmental administrators are advised that a member of staff in your department is retiring, please complete the Advance notification of employee retiring [PDF], as soon as you are notified by the employee of their intentions. The Pensions Office require three months' notice in advance to ensure benefits are paid in a timely fashion. This also allows the individual seek to financial advice before choosing their benefit option. Please send scanned and completed copies of the form to the relevant pension scheme administration team, via either or, or alternatively send it in the internal post. Copies of all of the relevant Pensions forms are available to download from the Pensions website.