Employer Justified Retirement Age (2015-2017)

Update October 2017

Changes to the University’s EJRA policy, made as a result of recommendations from the EJRA Review Group, have been approved by Congregation. You can read the full report of the Review Group here. These changes came ino effect on 1 October 2017, see the new EJRA website for details.

These changes may affect your employment at the University in a number of ways. In particular:

  • Staff at grades 6 and 7 with an EJRA date later than 1 October 2017 are no longer required to retire on a set date;
  • If your retirement date was 30 September 2017:  these changes will not affect you, and your retirement date, as specified in your contract, does not change. This includes staff at grades 6 and 7;
  • If you are in grade 8 or above and your retirement date is 30 September 2018 or later, your retirement date will be pushed back by one year to the 30 September preceding your 69th birthday;
  • If you wish to consider applying for employment beyond your EJRA date, you should do so two years, instead of one year, in advance of your retirement date.

Please note that if your EJRA date has changed, you can still choose to retire before your contractual retirement date, but you do not need to retire until the 30 September preceding your 69th birthday. These changes will not affect your pension age, i.e. the age at which you may take your pension, or your eligibility to apply for flexible retirement.

You can read the Major Issues update on the EJRA here


All applications for extended employment received by 30 September 2017 will be considered under the Aims and Procedure in force at that date. These are available as a downloadable PDF below.

Future rounds of applications will be considered under a new set of arrangements developed in accordance with the recommendations of the EJRA Review Group see the new EJRA website for details.


  • Download a PDF of the full EJRA Aims, Procedure and associated guidance which applied from 30 September 2015-30 September 2017. EJRA 2015-2017 (509kb)
  • Please note these documents are provided for reference only.
    They should no longer be used, except for applications submitted by 30 September 2017.
    The new forms can be found here
    Form to be completed by applicant EJRA 1 (38kb)
    Form to be completed by department EJRA 2 (35kb)
    Form to be completed by division EJRA 3 (30kb)
    Model letters please email Meghan.lawson@admin.ox.ac.uk

The following summarises the process for applications submitted on the forms above by 30 September 2017.

The completed EJRA 1 form will be forwarded to the applicant’s Head of Department, who consult the relevant departmental committee and use form EJRA 2 to respond.

Individual and departmental submissions (EJRA 1 and EJRA 2 forms) will then be collated and forwarded by the Department to the relevant Division. The Head of Division will be asked to consult the appropriate divisional-level Committee and to provide comment on the strategic importance of the proposed duties or project in each case. They will be asked to return form EJRA 2 along with their comments on Form EJRA 3 to Personnel Services by a specified deadline. Please see the timetable below for specific deadlines.

Before the collated submissions are considered by the EJRA Committee, the applicant will have the opportunity to comment on all submissions and may be asked to clarify in writing any point that the Committee Chair considers to be unclear.

Timetable 2017

The EJRA committee will meet to consider applications submitted by the deadlines set out below in a gathered field exercise in late Michaelmas and early Hilary term
Deadline for individuals to send completed EJRA 1 to Director of Human Resources 5pm on 30 September 2017
Deadline for departments to submit forms EJRA 1 and 2 to Head of Division 27 October 2017
Deadline for Head of Division to send forms EJRA 1, 2 and 3 to Director of Human Resources 24 November 2017
Deadline for individuals to respond to the departmental and divisional submissions Noon on 1 December 2017