Staff Immigration Team

About us

The University's Staff Immigration Team provides the following immigration services to University departments and colleges:

  • Guidance on application requirements and Home Office rules for Tier 2 (General) and Tier 5 (Government Authorised Exchange)
  • Process applications for Certificates of Sponsorship under Tier 2 (General) and Tier 5 (Government Authorised Exchange)
  • Process applications for leave to remain (from within the UK) under Tier 2 (General) and Tier 5 (Government Authorised Exchange)
  • Guidance on the requirements, and application process, for Indefinite Leave to Remain/ settlement
  • Guidance on the requirements, and application process, for EEA Registration Certificates and Permanent Residence, and the new EU Settlement Scheme
  • Briefing Sessions about immigration for Tier 2 and Tier 5 sponsored visa holders
  • Guidance on Academic, Business and Permitted Paid Engagement visitor rules and restrictions
  • Guidance on right to work checks
  • Legal referral service for complex immigration matters 
  • Regular training sessions covering immigration and right to work

A detailed breakdown of various areas of responsibility for Immigration and Right to Work, and how they are split between the Staff Immigration Team and departments/colleges, is provided in our Immigration and Right to Work Roles & Responsibilities (127kb) document.

Latest news

BREXIT information

Please see our BREXIT information page for information and guidance videos about the rights of European nationals and their family members in the UK and the EU Settlement Scheme, which we update as information is released.

eGate expansion - changes to how some non-visa national visitors can enter the UK

From the 20 May the Home Office expanded the use of eGates at 15 major airports and Eurostar terminals to nationals from seven countries. eGates have previously only be available to UK, EU, EEA nationals and those who have paid for the Registered Traveller Scheme.

This means that Business and Academic visitors coming for less than 6 months, from Australia, Canada, Japan, New Zealand, Singapore, South Korea and the United States of America can use the automated eGates on arrival into the UK, free of charge.  They will no longer complete a landing card, or receive an entry stamp in their passport from an immigration officer.

Nationals from these seven countries, however must not use the eGates in the following situations. Instead they must attend a staffed immigration desk to receive the correct stamp in their passport;

  • visiting under the Permitted Paid Engagement (PPE) route.  These visitors require a specific, one month grant of leave, which has to be given by an immigration officer in the form of a stamp.  Without this stamp the visitor will be unable to evidence they can undertake the permitted paid activity. If activities requiring a PPE visitor visa are undertaken without the correct stamp this will be considered by the Home Office as illegal working. The Home Office has provided an optional visual aid which individuals can present to immigration staff upon arrival to the UK, which has been inserted into the PPE template invitation letter.
  • Short Term Students coming for up to 6 months
  • Visitors travelling with children under the age of 12
  • Visitors who do not hold a passport with a biometric chip

Departments, faculty and colleges should continue to issue the appropriate invitation letter ahead of the individuals visit and undertake an immigration status check upon their arrival to Oxford. For these nationals this will result in holding a copy of their passport details page only, as there will be no stamp, and a copy of the invitation letter on file for the duration of their visit. 

The Business, Academic and Permitted Paid Engagement visitor template letters and ‘Overseas visitor communication leaflet' have been updated to reflect the eGate expansion.  Please ensure you use these templates for any future visitors.

This does not change the requirements for visa nationals, who will still continue to need to apply for and obtain the visa before travelling. A list of visa national countries can be found in Appendix 2.

Additionally non-visa nationals who are not from one of the seven countries, will still have to attend a staffed immigration desk to receive an entry stamp in their passport.

We are currently working on the visitor pages of our website, which will be updated in due course.

Tier 2 and 5 new starters: Nationals from the seven countries can enter via an eGate when arriving for the first time on their 30 day vignette. As they will not recieve an arrival stamp however, the Home Office requires us to retain additional documentation to confirm their arrival date to the UK. Evidence such as a scanned copy of the travel ticket to the UK or boarding card should therefore be sent to SIT with the Tier 2 & Tier 5 Arrival form (119kb)