PERDEP45_ Employee Absence

Summary description

Tracking report which lists current staff absence, based on the appointment reason codes held in Core. Also includes worksheets for absence history, and planned future absences.

Why run this report?

  • To identify absence history for employees.

When should you run this report?

As and when required.

Hints & tips

  • Filters: Tab 4 includes a Page Items button to allow you to further filter results.

Available parameters

Parameter

Mandatory?

Notes

Department Code

N

If you have access to more than one department in the back office and you wish to report on only one of those departments, enter/select the relevant department code here. Multiple values can be selected.

Department Description

N

As above, enter/select the department name if required.

Absence Reason

Y

Default will return all reasons, or use the torch to select specific reasons if required.

Administered by

N

Enter DEP (department) or DIV (division) if required.

Employee Status

N

The default is 'PERMANENT', 'OPEN ENDED EXTERNALLY FUNDED', 'FIXED TERM', 'WORKER' and 'SELF FINANCING. Use the torch to select specific status(es) or remove the default list to bring back all records  (this will include non-employees).

Personnel Number

N

Enter specific personnel number or leave blank for 'all' records.

Surname

N

Enter specific surname or leave blank for 'all' records.

 Details of tabs

Tab 1

Current employees absent

Shows all employees whose appointment currently has the selected absence reason(s).

Tab 2

Current absence summary

Count only by absence type.

Tab 3

Employee future ended absences

Shows employees whose appointment reason code indicates that a period of absence is due to end (e.g. ‘adoption leave return’), where the effective date for this change is still in the future.

Tab 4

Employee absence history

Shows absence history for all employees, including comments where relevant. Includes Page Items to allow filter by current or ex-employee.

Tab 5

Employee future absences

Shows employees whose appointment reason code indicates that a period of absence is due to start (e.g. ‘adoption leave start’), where the effective date for this change is still in the future.